6 Powerful Reasons To Use Your Financial Reports
28 August 2025

This is a subtitle for your new post

Making time to look over your financial reports each month is an important task for any business owner. If you are not taking time to do this, either because you’re too busy, or perhaps you don’t really understand what you’re looking at and it doesn’t make sense to you, then here are 6 reasons we recommend why you should start to do this. 

 

But before we get to our 6 reasons, let’s talk very quickly about which reports to look at. At a bare minimum, and depending on the complexity of your business, you should be looking at the following: 

 

  • The Statement of Financial Performance – also known as the Profit and Loss report (P&L) or the Income Statement – tells you, as the name suggests, how your business is performing over a period of time, such as a month or a financial year. In broad terms it shows the revenue that your business has generated, less the expenses for that same period. In other words, it shows how profitable your business is. 
  • The Statement of Financial Position – also known as the Balance Sheet shows the value of the business’s assets, liabilities and equity. 
  • Assets include things like money in bank accounts, plant and equipment and accounts receivable balances 
  • Liabilities include things like bank loans and credit cards, accounts payable, and hire purchase balances 
  • Equity is the difference between your assets and your liabilities and includes retained earnings and funds introduced by the owners 
  • Accounts Receivable Ageing report (Aged Receivables) – this shows how much money is still owed to the business as at a certain date in time and is usually segmented as to how overdue they are, or sometimes by how far past the invoice date they are. Generally, you will have current, 30, 60 and 90 days columns. 
  • Accounts Payable Ageing Report (Aged Payables) – this report shows who the business owes money to as at a certain date in time and, like the Accounts Receivable Ageing report, is usually segmented by overdue period. 

 

So why bother? 

 

  • Understand your business better - by looking at your Profit and Loss report monthly you will get a good picture of how your business is performing month by month and it gives you a better understanding of what makes up your profit. It can be helpful to compare periods, or to look at a month-by-month P&L, so you can clearly see on one page the revenue and expenses month by month. This also helps identify trends in your data and many also help to highlight anomalies in coding/categorising transactions or unusual expenses or earnings. 
  • Accurate information for lending purposes – If you are applying for a loan or an overdraft, the bank or financial institution will look closely at both your Profit and Loss report and the Balance Sheet as a lot can be learned about a business by looking at these reports together. If you are unsure what some of your balances are in your accounts, get in touch and we can explain them further. 
  • Get paid quicker and reduce bad debts – by looking at your Accounts Receivable Aged Summary each month you can follow up with overdue accounts promptly which often results in getting paid quicker. The longer an overdue amount is left unpaid the higher the risk of it not being paid at all, so it is important to keep on top of this. 
  • Better relationships with your suppliers – Assuming you are entering your supplier bills into your accounting software (recommended for most businesses to get an accurate profitability figure) your Aged Payables report will alert you to any unpaid or overdue amounts. Supplier relationships are an important aspect of your business and paying on time is crucial to maintaining those relationships. 
  • Better cashflow – having an accurate understanding of how much money the business is owed, and how much money the business owes, can help with cashflow planning to ensure that there is enough money when needed. Additionally, understanding the trends of your business, its profitability drivers, its expenses, etc., can help to plan sales and marketing campaigns so that the revenue keeps coming in. 
  • Better business decision making – Your financial reports tell the story of your business and it’s important that you understand the story that they are telling you. The better you understand what’s going on in your business the stronger position you will be in to make better business decisions that affect the profitability of your business and its financial viability. 

 

If you would like to know which reports are relevant to your business, and you want to better understand what’s going on in your business, then get in touch so we can make a time to go through them with you. 

 

Your business success is important to us and we’re here to help.


Creating your initial Succession Plan
26 May 2026
It's never too soon to create a Succession Plan for your business! The longer you have to plan your exit strategy, the more value you can extract. Don't leave money on the table or be forced to work longer, start planning now!
How an accountant supports your business: 5 key areas of focus
14 May 2026
A good accountant talks to you regularly throughout the year. Here are five key ways we can support your financial management and the performance of your business.
Are you up to speed with the recent changes to fringe benefit tax (FBT)?
4 May 2026
Do you provide fringe benefits to your employees? If so, you may need to update the tax treatment of these benefits to fall in line with the new fringe benefit tax (FBT) legislation.
New: Contract Milking Accelerator Programme
6 April 2026
We’ve recently launched a new Contract Milking Accelerator Programme, designed to support contract milkers in managing the financial side of their business.
Celebrating our new Associates
1 April 2026
We’re pleased to announce the appointment of Grant Glover and Sharlotte Salisbury as Associates at Diprose Miller. They are based in our Morrinsville office.
1 April 2026 Payroll changes for Employers
9 March 2026
From 1 April 2026, a number of payroll updates will take effect, including changes to minimum wage, KiwiSaver contribution rates and the ACC earners’ levy.
March 31 written on coffee cup to signify tax time
28 January 2026
Key Tax Matters to Review Now
15 January 2026
You don’t need to be an accountant to run a successful business but you do need to understand a few key numbers. Many business owners rely on their year‑end accounts to tell them how things are going. The challenge? By the time those numbers arrive, they’re looking backwards. And when you’re running a business, it’s what’s ahead that matters most. With clarity around these three numbers, you’ll be better equipped to make confident decisions - without drowning in spreadsheets. 1. Cash flow: What’s Actually in the Bank Cash flow is the movement of money in and out of your business. It answers a simple but critical question: Do I have enough cash to pay my bills, staff, and tax when they’re due? A business can be profitable on paper and still struggle if cash doesn’t arrive at the right time. Late‑paying customers, large one‑off expenses, or upcoming GST and provisional tax payments can all put pressure on your cash position. Understanding your cash flow helps you: avoid surprises plan ahead for quieter periods make decisions with confidence, not stress If you only focus on profit, cash flow issues can catch you off guard. If you focus on cash flow, you stay in control. 2. Working Capital: Your Financial Breathing Room Working capital is the cash your business has available to operate day to day. In simple terms, it’s the difference between what your business owns in the short term (cash, stock, and money owed to you) and what it owes in the short term (bills, wages, and tax). Healthy working capital gives you breathing room. It allows you to: pay suppliers on time handle unexpected costs keep the business running smoothly When working capital is tight, everything feels harder. Decisions become reactive, stress levels rise, and even small issues can feel overwhelming. Understanding your working capital shows whether your business has the flexibility it needs - not just to survive, but to grow. 3. Break‑Even Sales: Knowing Your Minimum Your break‑even point is the level of sales your business needs to cover all its costs without making a profit or a loss. It answers one essential question: How much do I need to sell just to stay afloat? Once you know this number, everything becomes clearer: you know what “good” looks like you can set realistic sales targets you can see the impact of changes in costs or pricing Without understanding your break‑even point, it’s easy to feel busy without knowing whether you’re actually getting ahead. Why These Numbers Matter These three numbers don’t exist in isolation, they work together. Cash flow keeps your business moving. Working capital gives you stability. Break‑even sales give you clarity. Together, they turn financial information into practical insight you can use every day. Simple Numbers, Smarter Decisions You don’t need complex reports or technical language to understand how your business is performing. You need clarity, context, and the right conversations. At Diprose Miller, we help business owners understand the numbers that really matter and what they mean for real‑world decisions. Because better business starts with better thinking. Ready to Get Clear on Your Numbers? If you want more confidence in your cash flow, working capital, or break‑even point, we’re here to help. A conversation with our advisory team can give you the clarity you need to make smarter, more strategic decisions. Let’s talk about what your numbers are really telling you and what to do next.
8 January 2026
For many business owners, the line between work and life can blur quickly. What begins as a business built for flexibility, freedom, or opportunity can slowly turn into long hours, constant pressure, and the feeling that the business is running you - not the other way around. If that sounds familiar, you’re not alone. When Success Doesn’t Feel Like Success From the outside, your business may look strong. Revenue is steady, bills are paid, and the doors stay open. But behind the scenes, it can feel like you’re always ‘on’, unable to step away, or unsure whether the effort is truly worth it. This is where financial clarity and honest reflection matter most. A business can be profitable on paper yet unsustainable for the person running it. True success isn’t just about survival, it’s about building a business that supports the life you want, not one that consumes it. Stepping Back to See the Bigger Picture One of the most powerful things a business owner can do is pause and step back. That means lifting your head above the day to day and asking questions that cut to the heart of how your business really operates: What do I want this business to give me - now and in the future? Am I spending my time on the right things? Does the business rely too heavily on me? Is it structured to grow, or to let me step back? These conversations are often the catalyst for meaningful change. Without them, it’s easy to stay busy without making progress. Time, Money and Clarity Go Hand in Hand Time pressure and financial pressure are closely connected. When cash flow is tight or visibility is low, business owners often compensate by working longer hours, delaying decisions, or avoiding time off. Clear financial information, including cash flow forecasting, realistic budgets, and regular reporting, can relieve that pressure and restore control. Clarity creates confidence. And confidence leads to decisions that protect both your business and your wellbeing. Goal‑Setting with Purpose Advisory isn’t just about improving numbers. It’s about aligning your business with your goals. For some, that means creating space to spend more time with family. For others, it’s preparing the business for growth, succession, or eventual sale. The right goals are personal, and they evolve over time. What matters is having a plan that connects your financial position with where you want to be, not just this year but in the years ahead. Thinking About the Long Term Many business owners delay conversations about succession or exit planning, assuming they’re ‘years away’. In reality, the earlier you start, the more options you create. A business that is well‑structured, less dependent on its owner, and financially transparent is not only easier to run, it’s also more valuable and more flexible. Even small steps taken now can make a significant difference later. Resetting the Relationship With Your Business At its best, your business should provide opportunity, stability, and balance, not constant stress. Often, improving that relationship doesn’t require working harder. It requires thinking differently, asking better questions, and having the right support around you. Ready to Build a Business That Works for You? At Diprose Miller, we help business owners gain clarity, set meaningful goals, and build businesses that support the life they want to lead. Our advisory approach goes beyond the numbers - it’s about creating a business that works for you, not the other way around. If you’re ready to reset your relationship with your business, let’s talk. A conversation today could be the first step toward a more balanced, sustainable future.
1 January 2026
Profit isn’t just a number on a spreadsheet. It’s the result of the conversations you have, the systems you build, and the decisions you make every day. For many business owners, profitability is judged by one measure: the bottom line. If revenue is steady and costs look manageable, things must be on track, right? Not necessarily! A Profit & Loss statement (P&L) is valuable, but it only shows what happened. It doesn’t explain why it happened, or whether your business is genuinely positioned for long‑term, sustainable success. True profitability is built on much more than margins alone. Planning: Profit Starts Before the Numbers The most profitable businesses don’t rely on guesswork, they plan ahead. In New Zealand’s business environment, where seasonality, rising costs, and cash flow pressure are common, clear budgets, forecasts, and scenario planning make a meaningful difference. Understanding when cash will come in, when it needs to go out, and how obligations like GST and provisional tax fit into the picture helps protect your profit from unexpected shocks. Good planning turns financial information into a forward‑looking tool. It gives you the confidence to make proactive decisions instead of reacting under pressure. People: Your Most Valuable Investment Your team is one of your biggest drivers of profitability, and one of your biggest costs. Hiring decisions, leadership capability, team structure, and staff retention all influence your bottom line, even if the impact isn’t immediately visible in the P&L. High turnover, unclear roles, or over‑reliance on the business owner can quietly drain time, energy, and profit. On the other hand, engaged people, clear accountability, and strong leadership create better productivity, stronger client relationships, and a more resilient business. These benefits don’t always show up neatly in the numbers, but they absolutely shape them. Systems and Processes: Making Profit Sustainable Many businesses look profitable on paper but feel fragile in practice. Manual processes, outdated systems, and inefficient workflows create hidden costs that erode profit over time. They also contribute to burnout, especially for owner‑operators juggling multiple roles. Smart systems and clear processes make your business easier to run, easier to grow, and easier to step away from. Sustainable profitability comes from building a business that works well without relying on long hours or constant firefighting. Better Insight Leads to Better Decisions Ultimately, profitability is driven by the quality of your decisions. Understanding which products, services, or customers are truly profitable allows you to focus your time and resources where they have the greatest impact. Timely management reporting and meaningful conversations around the numbers help turn financial data into insight, and insight into action. With clarity, you can make confident decisions about hiring, pricing, investment, or scaling back when needed. That confidence is often what separates businesses that simply survive from those that thrive. Profitability Is a Mindset A healthy bottom line matters but it’s rarely achieved by numbers alone. Truly profitable businesses think beyond the P&L. They plan ahead, invest in their people, strengthen their systems, and use financial insight to guide smarter decisions. They understand not just what the numbers are saying, but why. Ready to Build a More Profitable Business? At Diprose Miller, we help business owners look beyond compliance and understand what’s really driving their performance. Whether you want clearer reporting, better planning, or support to strengthen your systems and team, we’re here to help you build a business that’s profitable, resilient, and future‑ready. If you’re ready to take the next step, let’s talk. A conversation today could be the start of a more profitable tomorrow.
Show More